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ABA Clinical Supervisor

General Description:
The primary function of the Clinical Supervisor is to oversee the development, operation, supervision and ongoing management of The Arc’s clinical / ABA services provided through The Autism Now Center. The Supervisor works closely with The Center’s Project Coordinator, BCBAs and Direct ABA Providers. The Supervisor reports directly to the Vice President.

General Qualifications:
• Masters degree in relevant discipline
• Licensed through the Massachusetts Allied Health and Human Services and the Behavior Analyst Certification Board (BACB).
• At least two years experience working with individuals with ASD and their families.
• Supervisory experience
• A safe driving record, current driver’s license and current motor vehicle liability insurance.
• Knowledge of autism assessment tools and procedures
• Experience developing positive behavior support plans and programs
• Knowledge of current methods and techniques of applied behavior analysis (ABA) and discrete trial training
• Ability to communicate effectively verbally and in writing with individuals, parents/caregivers, and other professionals
• Competence in analyzing assessment results, designing appropriate individual treatment plans and behavioral programs, and monitoring progress
• Must be able to work effectively as a team member, demonstrate flexibility and desire to learn new skills as well as improve professional qualifications, and travel independently to remote locations.

Job Responsibilities:
• Manage the day to day aspects of The Arc’s clinical/ABA services
• Receive requests for pre-authorizations and ensure that they are properly and closely monitored
• Conduct in-takes with new families/individuals, over the phone or in person, to determine how they can be assisted in receiving authorizations for ABA services.
• Implement prior authorization work flow, policies and procedures
• Create individual case records and accounts and ensure that pre-authorization information is properly updated in them
• Review accuracy and completeness of information requested and ensure that all supporting documents are present
• Process referrals and submit documentation to insurance carriers to expedite prior authorization processes
• Manage correspondence with insurance companies, physicians, specialists and individuals/families as required
• Look through denials and submit appeals in a bid to get them approved from insurance companies
• Monitor and track individual case authorizations, informing families and service providers of any expired dates that may impact delivery of services.
• Ensure that individual concurrent treatment plans are submitted to the insurance company on a timely basis, to limit a break in services, and in accordance with established organizational procedures.
• Ensure contracts and billable hours are completed in accordance with approved authorizations; oversee communication with families and funding sources to ensure program hours are attained
o Oversee weekly scheduling of services
o Oversee weekly scheduling Direct ABA Providers
• Secure individual/family demographics and medical information by using great discretion and ensuring that all procedures are in sync with HIPPA compliance and regulation
• Conduct initial assessments in order to determine areas of need, gaining mastery of a variety of protocols (e.g., ABBLS, AFLS, VB-MAPP, ABES)
• Use appropriate assessment instruments and data to develop initial treatment plan to be submitted to the specified insurance company.
• Recruit, interview and hire needed staff (LABA, Direct ABA Provider, etc.) and complete hiring process with chosen candidates.
• Prepare outreach materials and implement a marketing and recruitment plan to expand Insurance Based Services (ABA, Social Skills Groups, Employment, etc.)
• Provide staff development, training, and modeling for direct service providers in strategies and methodologies for working with children/adults on the autism spectrum.
• Oversee individual cases in role of LABA as needed (refer to LABA job description)
• Promote positive public relations, facilitate interagency collaboration, and advocate for the establishment and maintenance of comprehensive services.
• Participate in professional growth activities such as conferences, classes, team meetings and program visitations.

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